Request Letter

Request Letter is a letter which is written when you need certain information, permission, favour, service or any other matter which requires a polite and humble request.

A requesting letter is written for various purposes, these purposes can be related to:

  • Meeting
  • Holiday
  • Banking purposes
  • Jobs

Certain examples of Request:

  • A fresh graduate needs to request a job interview
  • Aan employee wants to request a promotion
  • Aa student might need to request for information from a college or university

A request is often found in various other types of letters . An announcement letter is a request letter when it requires your presence for a certain event. Invitation letters and persuasive letters are also types of requests . A cover letter is also a type of request as it is asking to be considered for a post or asking for information about a job. Similarly a cancellation letter , maternity leave letter , friendly letter , love letter, petition letter etc. have requesting tones .

Request letter can be formal or informal in writing. A formal request letter is written in a formal writing style, complete with your full details, and the full details of the recipient. A time comes when we all need to ask about something from someone and if we know how to do that then we can easily accomplish what we intend to. Depending upon the objective or motive request letters can be lengthy or short. But they are always specific and direct in their approach. One of the importances of a request letter is that it reduces the pressure on the recipient and saves the sender from embarrassment. The recipient gets enough time to work out his answer and the sender can take a written ‘No’ easily than a verbal one. In fact it works both ways for both the recipient and the sender.

Vacation Request Letter


Mr. Jack Caines
General Manager
Sparta Sports Ltd.
110 First Street
Baltimore, Maryland 21200

Subject – Request for Vacation

Respected Sir ,

I would request you to grant me leave from 21 st March to 29 th March, 2012. I require leave on the mentioned dates as I am looking forward to go on a vacation. I have not availed any leaves for the past 6 months. I do not have any work pending from my side and will hand over my responsibilities to the concerned colleague/authority to handle, in my absence.

I once again request you to sanction the leave.

Thanking You,

Yours Sincerely ,

Kate Millet


Payment Request Letter

Highland Stores
West Road
Cambridge CB3 9DR

Sarah Jones

Tel: 250-429-0002
Fax: 250-2223-160333

1 st March 2012

Mr. Douglas Davis
Blue Jay High School
15 Main St.
Cambridge CB2 1TL

Ref :  Outstanding Invoice #321

Dear Mr. Davis :

Our records show that you have an outstanding balance dating back to November, 2011-. Your January invoice was for $500.00 and we have yet to receive this payment. Please find a copy of the invoice enclosed.

If this amount has already been paid, please disregard this notice. Otherwise, please forward us the amount owed in full by March 21st, 2012. As our contract indicates, we begin charging 5% interest for any outstanding balances after 30 days.

Thank you in advance for your cooperation. We hope to continue doing business with you in the future.

Sincerely ,

Sarah Jones

Enclosure : Invoice #321


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